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administrative specialist Verified This job was posted directly by the employer on Job Bank.
Posted on May 27, 2024 by Employer details Honest Cleaning Ltd
Job details
Education: Secondary (high) school graduation certificate. or equivalent experience. Work setting: Industrial facility or establishment. Private sector. Tasks: Plan and control budget and expenditures. Supervise other workers. Train staff. Establish and implement policies and procedures. Determine and establish office procedures and routines. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Oversee the preparation of reports. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Organize staff consultation and grievance procedures. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Delegate work to office support staff. Assign, co-ordinate and review projects and programs. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Oversee and co-ordinate office administrative procedures. Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Plan, organize, direct, control and evaluate daily operations. Supervision: 1 to 2 people. Computer and technology knowledge: Google Docs. Microsoft Publisher. MS Excel. MS PowerPoint. MS Word. Accounting software. MS Access. Quick Books. Technical terminology: Business. Area of specialization: Correspondence. Transportation/travel information: Own transportation. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large workload. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Quick learner. Experience: 7 months to less than 1 year. Health benefits: Dental plan. Health care plan. Vision care benefits. Other benefits: Free parking available. Learning/training paid by employer. Paid time off (volunteering or personal days). Team building opportunities. Support for newcomers and refugees: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Supports for visible minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.- LocationD134 Grayling CrescentFort McMurray, ABT9J 1K3
- Salary$27.50HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Evening, Morning
- Start date Starts as soon as possible
- Benefits: Health benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #2934694
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
7 months to less than 1 year
Work setting
- Industrial facility or establishment
- Private sector
Responsibilities
Tasks
- Plan and control budget and expenditures
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Delegate work to office support staff
- Assign, co-ordinate and review projects and programs
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS PowerPoint
- MS Word
- Accounting software
- MS Access
- Quick Books
Technical terminology
- Business
Area of specialization
- Correspondence
Additional information
Transportation/travel information
- Own transportation
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Quick learner
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Team building opportunities
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-07-31
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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