executive assistant
Posted on
June 14, 2024
by
Employer details
TD Bank
Job details
Work Location:Toronto, Ontario, CanadaHours:37.5Line of Business:AdministrationPay Details:We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.Job Description:Department OverviewAt TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.Job Details If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.What You'll DoNo matter where you work at TD you'll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:Make an Impact: Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, arrange transportation to/from airport and the travel destination in addition to rescheduling meetings with internal/external partiesProcess expenses for teams and ensure timely completion, check to make sure payment has been made by the due date (sometimes we have to send reminders to IB Accounting or Coupa AccountingAssist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictionsMaintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalfApply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)Inform immediate team regularly on project status, as well as relevant information related to day-to-day activitiesProvide vacation/temporary coverage for colleagues, supporting additional leadersExperience Growth: Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performedWork with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasksCultivate our Culture of Care: Provide support while ensuring quality service and professionalism at every interactionParticipate fully as a member of the team and contribute to a positive work environmentJob RequirementsWhat You Need to SucceedWe're proud to work with a group of diverse colleagues. If you have relevant experience that isn't mentioned below, tell us about it in your resume or cover letter.High school diploma with over 5 years of relevant experienceExtensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teamsAbility to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partnersAbility to think strategically and multi-task while
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LocationToronto, ON
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SalaryNot available
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CareerBeacon
#2078720
Advertised until
2024-07-14
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