administrative coordinator
Posted on
June 17, 2024
by
Employer details
Engel & Volkers South Okanagan
Job details
About Us: We are a successful and fast-paced real estate office based in Penticton, known for our exceptional service and results-driven approach. With a focus on client satisfaction and attention to detail, we are seeking a dedicated and detail-oriented individual to join our team as an Administrative Coordinator. The ideal candidate will provide administrative support to our managing broker and real estate advisors, enabling them to focus on client interactions and closing deals. This role is essential in ensuring the smooth operation of our real estate brokerage and maintaining exceptional customer service standards.
Responsibilities include but are not limited to:
* *Administrative Support:* Assist with administrative tasks such as managing calendars, scheduling appointments, answering phones, administering emails, and organizing and filing documents. Preparing boardrooms for meetings. Pull and prepare internal reports for managing broker. Write and mail out listing and closings letters to clients on behalf of the brokerage. Monitoring and ordering inventory. Ensure regular cleaning & tidying of brokerage public areas, inside & outside. Coordinate keys held in-house. Complete and submit expense reconciliations.
* *Marketing Assistance:* Aid in the creation and distribution of marketing materials, including property listings, brochures, and advertisements. Manage social media platforms to promote listings and engage with potential clients.
* *Listing Coordination:* Review listing documents to ensure accuracy.Proof and approve listing submissions by advisors or assistants.
* *Advisor Support: *Coordinate onboarding for all new advisors. Coordinate floor shift schedule. Distribute leads.
* *Technology Support:* oversee all audio & visual equipment.
* *Support Team Collaboration:* Collaborate with other team members, including real estate agents, brokers, and administrative staff, to ensure seamless workflow and exceptional customer service.
*Qualifications:*
* Excellent communication skills, both written and verbal.
* Proficient in English, well spoken and have the ability to work with a number of different office based programs.
* A minimum of 2 years office administration experience or have completed an office administration based certification program is required.
* Strong organizational and time management abilities, with keen attention to detail.
* Proficiency in Google Business Suite and familiarity with real estate software and CRM systems (e.g., MLS, Transaction Desk, Webforms, Lofty) is an asset.
* Ability to multitask and prioritize tasks effectively in a fast-paced environment.
* A positive attitude, proactive approach, and willingness to learn and adapt to new challenges.
*Benefits:*
* Competitive salary based on experience
* Opportunities for professional development and career advancement within the real estate industry.
* Dynamic and supportive work environment with a focus on teamwork and collaboration.
How to Apply: If you are a highly organized and detail-oriented individual looking for a rewarding role in real estate, we want to hear from you! Please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this position. Only qualified candidates will be contacted for an interview.
Join our team and play a vital role in helping clients achieve their real estate goals while enjoying an advantageous career in the vibrant market of the South Okanagan!
Job Type: Full-time
Pay: $20.00 per hour
Expected hours: 37.5 per week
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* Administrative experience: 2 years (preferred)
Location:
* Penticton, BC V2A 5C4 (preferred)
Work Location: In person
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LocationPenticton, BC
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Salary$20.00HOUR hourly
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9326966024
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