administrative assistant
Title posted on ApplyToEducation -
FAMILY OF SCHOOLS ADMINISTRATIVE ASSISTANT -- FRENCH ANTI-OPPRESSION EDUCATION
Posted on
June 21, 2024
by
Employer details
Durham District School Board
Job details
Organizational Relationship:Reports to the Superintendent of French/Anti-Oppression Education<p>Summary: Provides administrative, clerical and logistical support to the Superintendent of Education to ensure the efficient, timely and responsive operations of the department.May carry out/coordinate special assignments and tasks as directed and provide guidance and direction to departmental staff regarding administrative functions, office procedures and corporate policies.Duties and Responsibilities: PROVIDE SUPPORT TO SUPERINTENDENT : Assist in the daily operations, planning, implementing, directing and maintenance of the department. Provide a wide range of administrative and logistical support tocoordinate, schedule and organize the Superintendents itinerary and calendar, filing system, internal meetings, conference calls, workshops, events and special projects. Respond to calls, requests or inquiries from various stakeholders, including trustees, administrators, staff members, teachers, parents and ensure that requests for action and appropriate information are delegated, acted on and replied to in a timely manner. <p> LIAISE WITH INTERNAL AND EXTERNAL MEMBERS: Establish and maintain effective and harmonious working relationships with DDSB employees, external partners and the public.Interact with Family of School Superintendents, Senior Administrative Team members, the Ministry of Education, administrators, external partners, the public and other district departments and their respective staff on issues, concerns and projects related to the work. Collaborate to resolve issues and concerns for the best outcome. Coordinate responses,prepare correspondence andcommunicate with others to ensure accurate and timely communication of information.<p> CONTRIBUTE TO BUDGET MANAGEMENT: Assist and/or prepare the department's administrative operating budget, including budgets for the FOS Area/Ministry/Anti-Oppression and French, International and Classical Languages.<p> MANAGE INFORMATION AND DOCUMENTS: Research, produce, monitor, track, update and maintain information, data, records, lists, files, newsletters,documentation for meetings, department communications, website and a record management system and provide follow-upand updating as required. Prepare and/or assist in the preparation of documents, presentations and reports, and distribute to the appropriate parties in accordance with established standards.<p> PROVIDE ADMINISTRATIVE SERVICES TO REGIONAL PORTFOLIOS: Determine, review, assess and provide administrative support relating to adequate resources and services, and new and /or ongoing projects. Collaborate with Ad Hoc Committees to update Policy/Procedure/Regulations and Resource Materials. Provide event planning for Professional Development Training, Symposiums and Conferences for internal and external partners.<p> GUIDECLERICAL SUPPORT STAFF: Provide guidance and expertise to support the work of clerical staff, includingdelegation of work assignments, direction on project prioritiesand timelines, motivating and supporting educational opportunities for growth and development. <p>Knowledge and Skills: Ability to use standard office equipment such as personal computers / laptops, photocopiers, fax machines, shredders, scanners etc., and office automation software such as word processing applications, presentation software, spreadsheet or database packages, email systems, internet browsers etc.<p> Knowledge of relevant legislation, policies and procedures relevant to the collection, recording, storage, security, distribution and disclosure of information.<p> Planning and organizing skills to organize, prioritize and, where applicable, delegate work activities<p> Leadership skills including a demonstrated ability to effectively motivate and supervise staff<p> Exceptional written and oral skills to document and communica
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LocationWhitby, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2780523
Advertised until
2024-08-20
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