property administrator
Posted on
June 25, 2024
by
Employer details
Firm Capital Corporation
Job details
*Who we are*
An entrepreneurial organization with a long track record and a bright talent pool, the Firm Capital Organization is a real estate private equity firm focused on the areas of mortgage banking, real estate investments and special situation investments. Please visit our website at www.firmcapital.com for further information.
*Position*
Within the Firm Capital Organization, Firm Capital Property Management Corp. is the property manager for a portfolio of multi-residential and commercial properties comprised of retail, industrial, and office across Canada. Firm Capital Property Management Corp. is looking for a Property Administrator.
*What you need to succeed*
· Minimum of 2 years of experience in a similar role within real estate, administration, or accounting.
· University or college diploma in a related field.
· Strong decision-making capabilities to provide quality service to tenants.
· Ability to multi-task and meet deadlines without compromising accuracy.
· Ability to handle difficult situations in a professional manner.
· Ability to communicate effectively across all levels within and outside organization.
· Experience with contracts and leasing agreements.
· Knowledge of Residential Tenancies Act and Residential Lease Agreements an asset.
· Excellent written and verbal communication skills.
· Strong organization skills.
· Ability to work quickly and efficiently on a team or independently.
· Proficient in MS Office and experience with Yardi Voyageur is preferred.
*Your new role*
· Maintain tenant database, which includes processing changes to residents, co-tenants, occupants, and guarantors.
· Maintain data integrity to ensure consistency for reporting and billing.
· Support the property management team in all administrative tasks, including work orders, service requests, rent and expense payments, property maintenance, and vendor compliance requirement.
· Develop and maintain strong relationships with property owners, tenants, vendors, and contractors; Respond to requests, inquiries, and concerns as required.
· Prepare tenant arrival packages, in addition to ensuring smooth move-in and move-out coordination, and booking elevators where applicable; Assign tenant parking in addition to issuing visitor parking passes and maintaining the log thereof.
· Administer sublets, assignments, and termination notices; Inform utility companies of change in responsibility for spaces becoming vacant or occupied, approving invoices for vacant suites.
· Prepare required forms and documentation in accordance with the Residential Tenancies Act related claims, collections, evictions, rent increase, etc.
· Process cash receipts and deposits on timely basis.
· Prepare tenant account receivable reports, outlining and addressing any delinquent and/or past due payments, and perform collection efforts on past due accounts.
· Provide input into the development of the annual budget.
· Research market rental rate by surveying local rental rates.
· Prepare renewal listings and subsequently prepare renewal notices as directed by management.
· Prepare mass and individual tenant communication for upcoming events, repairs, changes to management, etc.; Ensure proper notice is given in advance of entering occupied suites and/or that the tenant has authorized entry in advance; Coordinate access for staff and contractors for occupied and vacant spaces as well as common areas.
· Liaise with members of the property management team to ensure maximum utilization of technical and maintenance personnel; Ensure scheduled maintenance plans for property and equipment are assigned to appropriate personnel so that they can be completed on timely basis.
· Adhere to company and industry standards and policies, and seek assistance and advice from management when needed.
· Perform other duties as assigned.
*What we offer you*
· Competitive salary
· Opportunity to advance your career as the company grows
· In-house Chef with we
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LocationToronto, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9337333394
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