administrative assistant
Title posted on CareerBeacon -
Confidential Administrative Assistant NSYD
Posted on
August 30, 2024
by
Employer details
Marine Atlantic Inc.
Job details
Requisition ID: 722 Location: North Sydney, NS Annual Salary (40 hours/week): $54516.8 - $68147.04 Application Closing Date: 09/12/2024 Application Closing Time: 23:59 hours Atlantic Time Marine Atlantic is dedicated to creating an environment which promotes employee growth, career development, and job satisfaction. Our employees embody our core values; they are diverse, safety-oriented team-players who exhibit integrity and commitment, and always strive for excellence.Marine Atlantic is currently looking for a Confidential Administrative Assistant NSYD to work with our Human Resources department, located in North Sydney, NS. Marine Atlantic is committed to a diverse, equitable and inclusive workplace. Preference may be given to members of the following equity deserving groups: women, Indigenous Peoples, persons with disabilities, visible minorities and 2SLGBTQIA+ community members. If you are a member of one or more of these groups, please state to which group(s) you identify in your application.The Human Resources Department is responsible for developing and implementing strategies that foster strong employee engagement with Marine Atlantic's vision in the areas of employee and leadership planning, labour relations planning, employee development, workforce and succession planning.The Confidential Administrative Assistant is responsible for supporting the day-to-day business activities of the HR department. Critical attributes of this position include: a positive, proactive "can do" attitude and excellent customer service, interpersonal and communication skills. Attention to detail, the ability to handle multiple priorities and flexibility to adapt to changing demands and deadlines are essential. The Confidential Administrative Assistant ensures that the principles and practices that guide the vision, mission, and values are integrated in the work that they do and through the messages they deliver.Additional Key Areas of Responsibility ? Provides confidential administrative assistance to the Human Resources Department (filing, faxing, prepares letters, spreadsheets, presentations, etc.).? Greets visitors, clients and callers, answer inquiries, provides information and takes messages, and determines the nature of their business and directs them to the appropriate person(s) or place(s). Bilingual Active Offer is part of all communication with external visitors.? Provides administrative support to labour relations activities. Photocopies and collates documents for distribution, mailing and filing, etc.? Develops and maintains filing system.? Prepares and receives courier packages.? Prepares and compiles reports and data from various HR sources.? Forwards incoming general e-mails, voicemails, to the appropriate individual.? Submits for processing and approvals, maintains and monitors procurement records and documents such as purchase requisitions, request for proposals, purchase orders, sole sources, vendor and commitment requests and purchase order levels.? Processes and submits for approvals all department invoices with appropriate purchase order information and monitor purchase order levels.? Maintains inventory of office supplies, order supplies as required and arrange for servicing of office equipment.? Supports the recruitment team with scheduling interviews, testing, program administration etc. as required.? Makes travel arrangements, books accommodations, meeting rooms and catering arrangements. Prepares and processes travel expense claims as needed.? Processes regulatory certificates of competency for employees and forwards those certified copies to the appropriate department.? Composes minutes of meetings (as required) and distributes in a timely fashion.? Orders retirement and service awards gifts.? Ripple Awards: Prepares and distributes certificates. Coordinates the ordering, inventory, and distribution of Awards.? Assists with the Marine Atlantic Scholarship Program. ? Assists in the accomplishment of company object
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LocationNorth Sydney, NS
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Workplace information
On site
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SalaryNot available
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Terms of employment
Full time
- Start date
Starts as soon as possible
- Source
CareerBeacon
#2108978
Advertised until
2024-09-29
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