office administrator
Posted on
September 06, 2024
by
Employer details
Sign FX Inc.
Job details
*About Us:*
Sign Fx Inc. is a leading provider of custom commercial signage, specializing in both interior and exterior solutions. Our dedicated team of 25 professionals works collaboratively to deliver high-quality, bespoke signage to our clients. We are seeking an Office Administrator who is organized, detail-oriented, and eager to support our dynamic team.
*Job Summary:*
The Office Administrator will play a vital role in the smooth operation of our office. Reporting directly to management, this position involves handling a variety of administrative tasks, including invoicing, accounts receivable (AR), accounts payable (AP), health and safety coordination, staff onboarding, managing inspection paperwork, and organizing building maintenance. The ideal candidate will be a strong communicator, able to work closely with our project management, installation, and production teams.
*Key Responsibilities:*
*Invoicing, Accounts Receivable (AR), and Accounts Payable (AP):*
* Creating, managing and process invoices, ensuring accuracy and timeliness.
* Monitor and follow up on outstanding accounts receivable.
* Process accounts payable transactions, including vendor payments.
* Utilize QuickBooks Online for all accounting-related tasks.
*Health and Safety Coordination:*
* Assist in maintaining and updating health and safety policies.
* Schedule and organize health and safety training sessions.
* Ensure compliance with industry regulations and company safety standards.
*Staff Onboarding:*
* Coordinate onboarding processes for new hires.
* Prepare and maintain onboarding documentation and records.
* Conduct initial orientation sessions to introduce new employees to company policies and culture.
*Inspection Paperwork Management:*
* Oversee and organize inspection-related paperwork.
* Ensure that all necessary documentation is complete, accurate, and readily accessible.
*Building Maintenance Organization:*
* Coordinate and schedule regular maintenance for company facilities.
* Manage relationships with maintenance vendors and contractors.
*Procurement of Supplies:*
* Manage the procurement process for supplies and materials needed by all departments.
* Work closely with department heads to identify supply needs and ensure timely ordering.
* Maintain inventory levels and negotiate with vendors to secure cost-effective deals.
*Qualifications:*
* Experience in an administrative role, preferably within a similar industry.
* Knowledge in QuickBooks Online or similar software would be an asset;
* Strong organizational skills with the ability to multitask.
* Excellent communication and interpersonal skills.
* A proactive attitude and willingness to learn and adapt.
* Familiarity with health and safety regulations is an asset.
*Why Join Us?*
* Be part of a collaborative team in a growing company.
* Opportunity to learn and develop in a supportive environment.
* Competitive salary and benefits package.
* Health & Dental Benefits
* RRSP employer matched contribution plan.
Job Type: Full-time
Pay: $18.00-$25.00 per hour
Expected hours: 40 per week
Additional pay:
* Overtime pay
Benefits:
* Casual dress
* Company events
* Dental care
* Extended health care
* Life insurance
* Paid time off
* RRSP match
Schedule:
* Monday to Friday
Work Location: In person
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LocationCarp, ON
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Workplace information
On site
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Salary$18.00 to $25.00HOUR hourly
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9437209846
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