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Title posted on Jobillico - Assistant Director of Facilities
Posted on September 11, 2024 by Employer details The High Prairie School Division
Job details
The High Prairie School Division <p>is seeking an <p>ASSISTANT DIRECTOR OF FACILITIES <p>This management position reports to the Director of Facilities. In the temporary absence of the Director this position would assume responsibility for all aspects of the Facilities Department.<p>The Facilities Department serves as a support group of the School Division and has as it?s mission: ?Optimizing the learning environment through excellence in facilities, we are dedicated to timely, cost effective, superior quality customer service.?<p>Responsibilities summary : Operations and maintenance planning & scheduling, Facilities staff supervision, Safety, Budgeting, Energy management, and custodial contract administration.<p>Operational Frame Work : This position is guided by the policy handbook of the High Prairie School Division; Provincial Building, Fire, Plumbing, Gas, Electrical, and Boiler Codes; Provincial OH&S, Labour, and WCB legislation; Alberta Infrastructure documents including The School Capital Manual, School Buildings Upgrades and Design manuals, Maintenance & Standards guidelines, and the legislation associated with these; and the commonly accepted practice of business ethics associated with publicly funded positions in an educational environment.<p>Principle Duties and Responsibilities :<p>1) Operations and Maintenance Planning & Scheduling .<p><p> Creates annual work projections and updates them monthly in a report to the superintendent.<p> Creates and maintains an audit of all school and support facilities for use in O & M and Capital Planning.<p> Creates, updates, maintains, and ensures the implementation of a comprehensive preventative maintenance program.Incorporated and integral to this is the use of a computerized Maintenance Management System.The present CMMS used is Maintenance Connection.<p> Assigns and prioritizes all work order requests from principals and facilities staff.Co-ordinates the relative priority of emergent work or repair requests; preventative maintenance work; and minor capital or repair projects to ensure timely and efficient response in all three categories.<p> Creates specifications, drawings, and tender documents for all O & M work done by contractors.Tenders and creates contracts as guided by policy.Ensures any required permits are taken out.<p> Reviews staff time sheets and expense sheets.Reviews reports generated via the CMMS, and reviews completed work orders.<p><p>2) Facilities Staff Supervision .<p><p> Provides overall direction and advancement of staff.Is daily aware of activities of staff and provides coordination between trades, assists in setting of individual priorities, and provides the support to ensure the safety, efficiency, productivity, and growth of staff.A coaching/supportive supervision model is used.<p> Periodically formally evaluates all staff.<p> Leads monthly staff meetings.<p> Provides the educational materials, opportunities and environment that promote safe work practices for all staff.<p> Disciplines, corrects, inspires, and or praises staff as required.<p> Hires replacement staff and temporary employees.<p> Through the Manager of Custodial & Purchasing, ensures all materials are available for scheduled projects and provides administrative support for custodial contractors.<p> With the assistance of a Safety Coordinator ensures the overall safety of Facilities staff. Is a member of the school division?s safety committee. Serves as Safety Officer on the division?s emergency response team.<p><p>3) Budgeting <p><p> Prepares an annual comprehensive department budget.Regularly monitors and controls expenditures by generating reports through the Division?s computerized Financial Management and Budgeting Program.<p> Approves and assigns all invoices.Some of this work is done through the Manager of Custodial & Purchasing.<p> Provides cost estimates for all projects funded by the O & M Budget.<p><p>4) Energy Management <p><p> Creates computerized spreadsheets and ensures th- LocationHigh Prairie, AB
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Start date Starts as soon as possible
- vacancies 1 vacancy
- Source Jobillico #14484420
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