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superintendent of operations - schools
Title posted on ApplyToEducation - Temporary Executive Assistant - School Operations
Posted on October 18, 2024 by Employer details Halton District School Board
Job details
NOTICE OF M.A.S.S. TEMPORARY VACANCY<p>Position:Temporary Executive Assistant - School Operations<p>Salary:Band 3 - $ 34.80 - $ 41.50 per hour<p>Location:School Operations - JWS<p>Work Schedule:35 hours/week, 12 months/year <p>Start Date:As Soon As Possible to July 22, 2025<p>Position Summary:<p>The Executive Assistant, School Operations provides administrative support in all operational matters to the Superintendent(s), System Principal(s), Associate Director and/or Director, manages budgets, problem solves and provides a departmental communication link for supervisors portfolio work. Administers and coordinates departmental functions and special events; monitors, prioritizes and balances workload within the School Operations team to ensure adequate resources to meet deadlines; acts as liaison and collaborative team player in a positive work environment. The Executive Assistant is the front line contact for the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Director.<p>Key Responsibilities: Manages day-to-day operations of Superintendent(s) System Principal(s), Associate Director and/or Director;<p> Manages multiple initiatives and coordinates day-to-day operations, including scheduling of meetings and managing online calendars;<p> Responds to inquiries and concerns of the public, staff, parents, students, trustees, agencies, and Ministry of Education in a knowledgeable, tactful and supportive manner, identifying those matters that require personal or urgent attention of the supervisor;<p> Manages Out of Area Transfers, Home Schooling, Home Instruction processes and inquiries, as well as out of catchment reporting; <p> Researches, analyzes, and synthesizes material on behalf of the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Director on a variety of matters:<p> Researches and integrates data related issues for the Family of Schools or departments function;<p> Completes special projects, as assigned; <p> Composes a wide variety of written materials (eg. correspondence, agendas, event programs, reports)<p> Tracks completion/submission of required forms and plans (e.g., Excursions, SIPSA, fundraising, suspensions etc.); and<p> Manages and maintains annual budget(s), expenditures and reviews for accuracy of the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Directors area of responsibilities:<p> Prepares appropriate reports and forms, completes journal entries, purchase orders, cheque requisitions, and deposit of cheques/cash;<p> Monitors school budgets and tracks spending trends (e.g., RFF, cheque requisitions, Purchasing Cards expenses); reconciles expenses, and prepares reimbursement submissions by maintaining multiple databases;<p> Coordinates the Superintendent, System Principal, Executive Officer(s), Associate Director and/or Directors obligations to the Board and committees and external professional organizations:<p> Acts as a liaison between parents, members of the public, staff and external vendors as required;<p> Attends meetings at the request of the supervisor and takes minutes as required;<p> Executes tasks related to the coordination of special events, conferences, meetings, communications, boundary reviews and projects;<p> Books internal and external venues, arranges catering and adds events to Professional Learning; <p> Coordinates travel arrangements and accommodations;<p> Maintains a collaborative office environment focused on customer service;<p> Attends evening meetings and occasionally works on the weekend, work as required; and<p> Participates in ongoing professional development.Qualifications: A post-secondary diploma or degree with four or more years wo- LocationBurlington, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2800047
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