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administrative assistant
Posted on October 25, 2024 by Employer details Iron Maple
Job details
*About us* Iron Maple Constructors is a general contracting firm owned by four industry veterans. Between the 4 partners, they have over 100 years of construction experience. Please check out our website at www.ironmaple.ca. Iron Maple will provide a great opportunity for those prepared to work in an environment where everyone will contribute to the company's overall success. You will feel like you are part of a work family, working side by side with the ownership group. You will feel a sense of pride and accomplishment as Iron Maple strives to become the most respected contractor in the industry. \*Job Summary\* Reporting to the Partners/Owners, and with some direction provided by the Finance Team, you will be responsible for general office administration tasks. You should be a high energy individual with a keen eye for detail. You should also be team oriented and be able to get along well with a wide variety of personalities. A spirit of flexibility is also a requirement for this role. Strong English language skills (both spoken and written) are important. \*Responsibilities\* * Organize staff events. * Calendar management for senior leaders. * Coordinate meetings for senior leaders. * Order supplies for office & sites. * Source unique supplies required for sites. * Negotiate and book accommodations for operational staff as required. * Coordinate office lunches. * General cleanliness of reception and boardroom areas. * Coordinate couriers (inbound and outbound). * Receptionist duties. * Printer supplies and stocking. * Prepare memos. * First point of contact for door security. * Phone calls to confirm subcontract bidder list. * Update Iron Maple resumes for employees (for project pursuit submissions). * Update project profiles. * Set-up interviews. * Keep Employee list up to date. * Coordinate the onboarding of new employees in Nova Scotia and arranging safety orientations. * Business cards/v-cards/QR codes/signatures for new employees. * Point person for new employee IT set-up in Nova Scotia. * Receive new technology and distribute to employees (phones / computers, etc.). * Other duties as required. \*Requirements\* * Proficiency in Microsoft Office Suite. * Post secondary education in administration at the college level, or an equivalent combination of training and experience. * Previous experience in an office setting or similar role is preferred. * Strong organizational skills with the ability to multitask and prioritize workload effectively. * Excellent English communication skills, both written and verbal. * Organized, flexible, open minded, and willing to learn. * Experience in a construction related environment is considered an asset. Job Type: Full-time Benefits: * Dental care * Extended health care * RRSP match * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 2 years (preferred) * Administrative experience: 2 years (preferred) Work Location: In person Application deadline: 2024-11-01- LocationDartmouth, NS
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9501743917
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