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administrative assistant
Posted on October 31, 2024 by Employer details TORONTO GLASS
Job details
Education: Secondary (high) school graduation certificate. Asset languages: Spanish; Castilian. Hebrew. Work setting: Relocation costs not covered by employer. Willing to relocate. Budgetary responsibility: 0 - $100,000. Tasks: Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Supervise other workers. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee development of communication strategies. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Oversee payroll administration. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Conduct performance reviews. Plan, organize, direct, control and evaluate daily operations. Supervision: 1 to 2 people. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Windows. Electronic scheduler. Social Media. Accounting software. MS Access. MS Office. Quick Books. Simply Accounting. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Financial statements. Invoices. Charts, tables, graphs and diagrams. Project management. Accounting. Payroll services. Transportation/travel information: Willing to travel. Travel expenses paid by employer. Travel expenses not paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Experience: 2 years to less than 3 years.- LocationConcord, ON
- Workplace information On site
- Salary$29.00HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #3137541
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Spanish
- Hebrew
Work setting
- Relocation costs not covered by employer
- Willing to relocate
Budgetary responsibility
- 0 - $100,000
Responsibilities
Tasks
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Electronic scheduler
- Social Media
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Accounting
- Payroll services
Additional information
Transportation/travel information
- Willing to travel
- Travel expenses paid by employer
- Travel expenses not paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-11-30
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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