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office clerk
Title posted on CivicJobs.ca - Departmental Associate 2
Posted on October 31, 2024 by Employer details City of Richmond
Job details
The City of Richmond is a diverse and dynamic community in pursuit of our vision to be the most appealing, livable and well-managed community in Canada.People l Excellence l Leadership l Team l InnovationImagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community.Departmental Associate 2OverviewThe Departmental Associate 2 position is responsible for providing moderately complex administrative and clerical support to Public Works department managers. Examples of key responsibilities include, but are not limited to:Preparation and distribution of letters, memos, emails and other correspondence to a wide variety of internal and external clients; type and edit complex reports, correspondence and data. Schedule and organize meetings by preparing materials and presentations, developing email agendas, minute taking and other duties as required for various work groups. Provide clerical support to Public Works managers. Timekeeping for 718 and exempt staff including data entry, running queries, and checking and correcting errors to timesheets. Credit card reconciliation for all Public Works card holders. Order and maintain supplies and general inventory for Public Works, including making in-person purchases, and regularly lifting/moving items up to 10 kg (22 lbs). Liaise and provide information and assistance to a variety of internal and external contacts. Participate in continual improvements in an ever-changing, technology-driven environment. Update and maintain internet, intranet and departmental website content. Maintain records management system, and prepare files and boxes for transfer to off-site storage. Assist with Works Yard safety training administration, i.e. catering, updating records, assisting trainers, etc. Participate with administrative support in hiring of outside staff. Organize, execute and participate at staff and community events, such as delivering/carrying materials/equipment to event sites, set up and take down. Events include engaging with the public and may be attended by up to 5,000+ people. Regularly provide relief in Dispatch on a rotational basis, which includes working with the public and assisting in Dispatch in high stress situations such as weather events. Other related duties and projects as required.Knowledge, Skills & Abilities:Knowledge of business English, spelling, grammar and punctuation. Ability to communicate clearly both verbally and in writing. Ability to focus and concentrate in a busy office environment with regular interruptions. Ability to understand and carry out oral and written instructions. Ability to compose various types of correspondence, reports and presentations with a high level of accuracy and confidentiality. Ability to work effectively with minimal supervision. Ability to have a high degree of flexibility, remain calm, and to meet tight deadlines under pressure. Ability to exercise diplomacy, confidentiality and sound judgement. Ability to respond to internal and external customers by providing excellent customer service and assistance in person, telephone and email. Ability to maintain effective working relationships with internal and external work groups. Ability to work independently and as part of a team. Ability to independently prioritize workload to achieve timelines; perform multiple tasks simultaneously; work well under pressure; problem-solve; and deal with stressful situations with professionalism. Demonstrate the ability to deliver high volumes of work within es- LocationRichmond, BC
- Workplace information On site
- Salary$31.44HOUR hourly
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #99192
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