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constituency assistant
Title posted on Jobillico - Executive Assistant to CEO
Posted on November 07, 2024 by Employer details Sanimax
Job details
<p><span>Your professional transformation starts here</span></p><p></p><p><span>Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?</span></p><p></p><p><span>This job is for you!</span></p><p></p><p><b>Our Benefits:</b></p><ul><li>Competitive salary and annual bonus</li><li>Complete group insurance program (dental, medical, life insurance, disability insurance, etc.)</li><li>Telemedicine and Employee Assistance Program</li><li>Pension fund with employer contribution</li><li>Reimbursement for gym and physical activities</li><li>Opportunities for professional development and advancement within the company</li></ul><p></p><p>The <b>Senior Executive Assistant to the CEO</b> is responsible for providing advanced, high-level administrative support to the CEO, playing a key role in ensuring smooth operations and supporting strategic objectives. This role requires exceptional organizational skills, strategic vision, and the ability to manage high-level relationships. The ideal candidate will have extensive executive support experience, excellent communication skills, and a proactive approach, adding value through operational efficiency and stakeholder management.</p><p></p><p><b>Responsibilities:</b></p><ul><li>Demonstrate a deep understanding of the company?s mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals</li><li>Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making</li><li>Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions</li><li>Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts</li><li>Ensure the CEO is informed of all commitments and prepared for upcoming events</li><li>Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary</li><li>Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders</li><li>Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.)</li><li>Prepare expense reports and follow up on approvals</li><li>Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel</li><li>Track decisions and actions taken by the CEO, ensuring follow-up and implementation</li><li>Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities</li><li>Support office management activities, from coordinating facilities to managing supplies and resources, as needed</li><li>Any other related tasks as required</li></ul><p></p><p><b>Requirements and Skills:</b></p><ul><li>University degree or equivalent experience preferred</li><li>Minimum of 5 years of experience supporting senior executives</li><li>Experience in an environment where the executive team is spread across multiple sites/regions. (an asset)</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.)</li><li>Proficiency in Nitro Pro</li><li>Perfect bilingualism (oral and written)</li><li>Excellent grammar skills (French/English)</li><li>Discretion and respect for confidentiality</li><li>Exceptional organizational, time management, and prioritization skills</li><li>Strong judgment, initiative, and autonomy</li><li>Flexibility and teamwork skills</li><li>Proactive with a keen attention to detail</li><li>Positive attitude and problem-solving approach</li><li>Ability to work both independently and collaboratively</li></ul><p></p><p></p><p><b>Give meaning to your career and help us make a d- LocationMontréal, QC
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Jobillico #14802925
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