administrative assistant

Work setting

• Construction

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Windows
• Social Media
• MS Office
• Electronic mail

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Time management
• Due diligence