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administrative assistant
Posted on November 18, 2024 by Employer details Kootenay Columbia College
Job details
*About Us* Kootenay Columbia College (KCC), formerly the Academy of Classical Oriental Sciences (ACOS), is a well-established post-secondary private college that has been in operation since 1996. Located in Nelson, BC, KCC is Private Training Institutions Branch (PTIB) designated and accredited with Education Quality Assurance (EQA) , College of Complementary Health Professionals of BC (CCHPBC) and Canadian Massage Therapy Council for Accreditation (CMTCA) . Kootenay Columbia College (KCC) is located in the beautiful, small city of Nelson, BC and The heart of KCC lies in our amazing teaching faculty and students. *Job Overview* KCC is seeking a highly organized, detail-oriented, and proactive *Administrative Assistant* to join our team. This role involves supporting the administrative functions of KCC, assisting with student and instructor onboarding, overseeing clinic operations, managing day-to-day communications, and providing essential support across various departments, including the Library/Bookstore and Clinic. The ideal candidate will have excellent communication skills, be able to handle a variety of tasks simultaneously, and work effectively with staff, students, and the public. *Duties* *Administrative Support:* * Respond to inquiries and provide information or direct them to the appropriate departments. * Relay messages and act as a key contact person for the school, dealing tactfully with staff, students, and the public. * Regularly check, screen, and distribute incoming and outgoing mail, faxes, and emails. * Perform various administrative tasks, including word processing, typing, and document preparation for forms, school programs, reports, and correspondence. * Perform clerical duties such as mail distribution, filing, collating, sorting, duplicating, and faxing. * Stay knowledgeable about and supportive of administrative procedures and directives. * Receive leads, follow up on inquiries, and answer questions as needed. * Design and compose materials and documents as required *Clinic Support & Community Engagement:* * Oversee clinic operations, ensuring supplies are stocked and clinics are organized. * Assist with the planning and execution of clinic events such as Inreaches, Outreaches, and other community-based programs. * Support public relations efforts by delivering leaflets and posters to communities, informing the public about clinics and programs, and connecting with local communities to increase clinic participation. * Manage social media posts and ensure the public is informed about upcoming events, clinics, and programs. *Student Events & LMS Support:* * Assist with the creation and completion of student events, including Movie Nights, Halloween celebrations, Chinese New Year, Christmas events, and more. * Participate in the onboarding of instructors for the Learning Management System (LMS). * Set up classes on the LMS and complete related tasks as necessary. * Create and maintain curriculum master folders across various programs. * Track student textbooks and manage related purchases. *Library/Bookstore Duties:* * Answer telephone calls and assist with photocopying and faxing as required. * Update the voicemail system to accommodate changes in hours of operation (e.g., holidays). * Manage student bookings for services, including cross-checking and performing reminder calls as needed. * Oversee treatment room management, including booking appointments for student practitioners and maintaining a daily schedule. * Track room usage, ensure treatment rooms are stocked with supplies, and ensure laundry is folded and restocked. * Collect service fees, provide receipts, and operate the Debit/Visa/MC machine; reconcile and balance at the end of the day. * Manage daily petty cash and prepare daily bank deposits. * Inspect treatment rooms regularly and notify the Administrative Director of any issues requiring attention. *Qualifications* * *Education:* High school diploma or equivalent required. Post-s- LocationNelson, BC
- Workplace information On site
- Salary$19.00 to $23.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9532320516
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