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administrative assistant
Posted on November 05, 2024 by Employer details Poseidon Environmental Ltd.
Job details
*Company Overview* Poseidon Environmental Ltd. (PEL) is a small and growing Environmental Consulting Firm based in Hinton, Alberta which specializes in aquatic services. Our projects involve road and stream crossings on resource roads, environmental protection plans, and fish and wildlife assessments. We are committed to providing sustainable solutions and expert services in remote and resource-rich areas. We're looking for a proactive Administrative Assistant to support our dynamic team. *Position Overview* The Administrative Assistant will play a key role in ensuring the smooth daily operation of PEL. This position will manage a range of administrative, organizational, and health and safety responsibilities to support field staff and ensure compliance with company policies. The ideal candidate will be detail-oriented, highly organized, and capable of managing office systems independently. This position comes with an opportunity to establish processes and efficiencies as our company grows. *Primary Responsibilities* *Administrative:* * Review seasonal employee timesheets for accuracy * Proofread documents for accuracy and formatting * Manage office supplies, maintain organization, and oversee office management tasks * Assist with contract management, insurance updates, and ticket tracking * Handle invoicing tasks and follow up on outstanding invoices as needed *Field Staff Support:* * Track staff compliance with Field Level Hazard Assessments (FLHA), Emergency Response Plans (ERP), and truck inspections * Assist with onboarding new staff * Monitor staff check-ins and InReach communication Monday?Thursday * Book accommodations for field staff as needed *Health and Safety:* * Act as Health and Safety Plan Representative, including leading weekly safety meetings * Coordinate and manage seasonal staff schedules, ensuring compliance and safety measures are followed *Inventory and Scheduling:* * Oversee gear and vehicle inventory management, including coordinating seasonal maintenance and managing a sign-out system * Maintain file organization (Drive), manage Asana tasks, and add jobs to Kali (software tool) * Coordinate bi-annual Foothills Stream Crossing Partnership (FSCP) meetings and take meeting notes *Experience* *and Qualifications* * Post-secondary education in Business Administration or Commerce considered an asset * Minimum of five years? experience working in a professional office environment * Proficiency in Microsoft Office Suite and technical software * Experience with scheduling, inventory tracking, and organization systems * Strong attention to detail, with a proactive and solution-oriented approach * Experience creating and managing Standard Operating Procedures (SOPs) * Proven ability to work independently while managing tasks with minimal supervision * Experience supporting technical or field staff with strong interpersonal skills and a team-oriented mindset * Experience identifying, creating, and implementing administrative efficiencies * Driver?s license with clean driving history *Compensations and Benefits:* * Competitive compensation to be adjusted based on experience and qualifications * Flexibility with standard hours within a Monday?Friday schedule * RRSP or TFSA matching * Health Spending Account * Opportunities for professional development and training * Health and safety focused work environment To apply, please submit your resume and a brief cover letter by December 1, 2024. In your cover letter, please describe your previous experience in an office environment and your interest in working with Poseidon Environmental Ltd. Job Type: Full-time Pay: $20.00-$30.00 per hour Schedule: * Monday to Friday Experience: * Administrative experience: 5 years (required) Work Location: In person Application deadline: 2024-12-01- LocationHinton, AB
- Workplace information On site
- Salary$20.00 to $30.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9515687227
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