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administrative assistant
Posted on November 21, 2024 by Employer details Fairy Glen Day Care Centre
Job details
*FAIRY GLEN DAY CARE CENTRE* is currently seeking a highly organized and adaptable *Administrative Assistant* to provide essential support to our management team. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking initiative, and is skilled at managing multiple priorities. The successful candidate will have excellent time management skills, the ability to follow direction, and the drive to help ensure the success of the team. _*Position Overview:*_ The *Administrative Assistant *will provide crucial administrative support to the management team across a wide variety of tasks. This includes coordinating meetings, organizing office logistics, and ensuring that projects and daily operations run smoothly. The ideal candidate will be proactive, detail-oriented, and able to work independently while prioritizing tasks effectively. You will provide critical administrative support to the management team, ensuring they have the tools and resources necessary for organizational success. _*Job Details:*_ * Full-time Monday-Friday, 8:30 am ? 5:00 p.m. * In office: Whitby, ON * Company paid family benefits package after six months. * $29.22 per hour (37.5 hours per week). _*Key Responsibilities*_ *Administrative Support:* * Prepare, proofread, and edit reports, presentations, and other documents as required. * Organize and coordinate meetings, including scheduling, room setup, etc. * Manage incoming communications (emails, calls, etc.), ensuring timely responses and follow-ups. * Consolidate and analyze data, delivering key summaries and relevant information to the management team. *Time Management and Prioritization:* * Manage a variety of tasks simultaneously, ensuring deadlines are met and priorities are addressed in a timely manner. * Demonstrate exceptional organizational skills by maintaining an up-to-date task list and adjusting priorities, as necessary. * Assist with project management, ensuring tasks and deliverables stay on track. * Take ownership of assigned tasks and projects, ensuring accountability and follow-through from start to completion. *Team Collaboration:* * Work closely with the management team to anticipate their needs and offer support as required. * Coordinate with various departments and external partners to facilitate smooth operations. * Be a reliable point of contact for team members, ensuring communication flows efficiently within the team and across departments. *Project Coordination:* * Assist with managing and tracking the progress of ongoing projects, ensuring all deadlines are met. * Support the management team with planning and executing special projects, events, and initiatives. * Function as a liaison between the management team and other departments, ensuring information is communicated clearly and accurately. *Office Organization and Logistics:* * Keep the office organized and ensure all office supplies and resources are stocked and available. * Support onboarding processes for new employees, including preparing materials and assisting with documentation. *General Office Duties:* * Assist with event coordination and scheduling, such as company meetings, team-building activities, or employee events. * Perform various administrative tasks, such as filing, data entry, and maintaining databases. * Assist with HR-related tasks, including supporting interviews and the onboarding process. _*Qualifications*_ *Education:* * High school diploma or equivalent required; diploma or degree in Office Administration, Executive Administration, or Business Administration preferred. *Experience:* * Minimum of 3 years of experience in an administrative support role, preferably in a fast-paced or corporate environment. * Proven experience in handling multiple tasks and managing competing priorities. *Skills & Abilities:* * *Exceptional Time Management:* Ability to juggle multiple tasks and prioritize effectively under pressure. * *Adaptability:* Able to take direction from- LocationWhitby, ON
- Workplace information On site
- Salary$29.22HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9536937908
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