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office assistant
Posted on November 22, 2024 by Employer details Hartwig industries
Job details
*Purpose * This position is responsible for the overall coordination of administrative functions related to the daily operations of the Hartwig Industries Inc group of companies and will ensure efficient operation of the office. The duties will also be carried out in keeping with the goals, objectives, values, policies and procedures of Hartwig Industries Inc. *Position Competencies* *Strives for Personal Excellence:* takes pride in work; possesses strong attention to detail; takes initiative and proactively plans, prioritizes and organizes work; follows through on commitments and takes responsibility for actions. *Practices a Growth Mindset:* demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; reflects on self to continually learn and improve; demonstrates adaptability and is willing and able to adjust to changes. *Thinks Critically and Creatively:* asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve. *Effectively Communicates and Collaborates:* clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly and respectfully using oral, written and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others. *Builds Relationships and Fosters Interconnectedness:* actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment; team player *Position Deliverables* This position reports to the CEO, but will provide additional support to the Controller and Project Manager, as directed. *Provide administrative support* to the CEO as needed (including but not limited to) writing outgoing correspondence and emails; monitoring email inbox and calendar; spreadsheet creation for industry studies; maintain digital and manual filing systems. *Provide ongoing administrative* assistance to the Controller and Property Manager as required. In their absence, provides relief coverage of duties as assigned. *Assist the Controller* with accounts receivable and payable plus banking and other duties as assigned. *Assist the Property Manager* with tenant services for commercial property needs; coordinating service contracts for services like cleaning, maintenance, and security; Handling tenant issues; and providing customer service; *Participate in staff meetings* and team building among staff. *Communicate with maintenance team* as directed by Property Manager; responding to trouble calls; coordinating repairs and renovations *Interact with customers* and clients in a professional manner. *Open incoming mail*, send and receive courier packages. *Qualification Criteria* * Experience in an administrative role reporting directly to upper management * Valid drivers license and vehicle * Excellent written and verbal communication skills * Detail oriented with a high degree of accuracy * Strong time-management skills and an ability to organize and coordinate multiple concurrent projects * Proficiency with MS Word, Excel and an aptitude for learning new software and systems. Experience in Sage 50 an asset. * Ability to maintain confidentiality of information related to the company and its employees *Summary* As a Part-Time Experienced Office Assistant, you will support daily administrative operations and contribute to the efficiency of our office environment. Reporting to the CEO, your core responsibilities will include managing correspondence, filing documents, and maintaining organized records. Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, is essential, along with bookkeeping skills to assist with financial tasks. Your attention to deta- LocationVictoria, BC
- Workplace information On site
- Salary$27.00HOUR hourly
- Terms of employment Part time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9538429268
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