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executive assistant

Posted on November 29, 2024 by Employer details Ki Low Na Friendship Society

Job details

*Job Posting: Executive Assistant* *Location:* 442 Leon Avenue, Kelowna, BC *Employment Type:* Full-Time (1 year contract with possibility of renewal) *Pay Rate:* $30.00-35.00 per hour *Application Deadline:* December 13, 2024 *About Us* The Ki-Low-Na Friendship Society (KFS) is a non-profit organization dedicated to enhancing the quality of life for Indigenous peoples in urban settings through culturally relevant programs and services. Our mission is to foster community, celebrate Indigenous culture, and support individuals in achieving their full potential. We are seeking a highly organized and professional *Executive Assistant* to join our team and provide essential support to our Executive Director (ED) and leadership team. *About the Role* As the Executive Assistant, you will play a critical role in ensuring the smooth operation of the Executive Office. You?ll manage schedules, coordinate communications, and handle a variety of administrative tasks. This is a dynamic position that requires exceptional organizational skills, confidentiality, and a proactive approach to problem-solving. *Key Responsibilities* * Manage the Executive Director?s calendar, schedule meetings, and coordinate travel arrangements. * Prepare meeting agendas, reports, and presentations; record and distribute meeting minutes. * Act as a liaison between the ED, staff, board members, and external stakeholders. * Organize and maintain physical and digital filing systems. * Support planning and coordination of organizational events, workshops, and special projects. * Assist with grant applications and funding proposals by compiling documentation. * Monitor timelines, budgets, and deliverables for projects as needed. * Ensure smooth day-to-day operations of the executive office, including supply management and clerical support. *What We?re Looking For* * *Education & Experience:* Diploma or degree in business administration, office management, or a related field; 3-5 years of experience in an executive assistant or administrative role (non-profit experience preferred). * *Skills:* Exceptional organizational, multitasking, and communication skills; proficiency in Microsoft Office Suite and other productivity tools. * *Knowledge:* Experience working with Indigenous communities and familiarity with Indigenous cultures, traditions, and protocols are strong assets. * *Personal Attributes:* Professional, adaptable, culturally sensitive, and aligned with KFS?s mission and values. *Why Join Us?* At the Ki-Low-Na Friendship Society, you?ll be part of a team dedicated to creating meaningful change in our community. We offer: * A collaborative and inclusive workplace culture. * Opportunities for professional development and career growth. * The chance to contribute to impactful work supporting Indigenous peoples. *How to Apply* If you?re a skilled and motivated professional excited to contribute to our mission, we encourage you to apply! Submit your resume and a cover letter outlining your qualifications and connection to KFS?s values to aaron.s@kfs.bc.ca *Application Deadline:* December 13, 2024 *The Ki-Low-Na Friendship Society is an equal-opportunity employer and strongly encourages applications from Indigenous candidates and individuals from diverse backgrounds.* Job Type: Full-time Pay: $30.00-$35.00 per hour Expected hours: 35 per week Benefits: * Casual dress * Company events * Dental care * Employee assistance program * Extended health care * On-site parking * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Secondary School (preferred) Work Location: In person Application deadline: 2024-12-13