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administrative assistant

Posted on December 05, 2024 by Employer details Nicholas Caragianis Architect Inc

Job details

*ADMINISTRATIVE ASSISTANT: Two days per week starting salary $27/hr* *Soft Skills Required:* * Exceptional attention to detail * Excellent administrative skills * Strong problem-solving skills * Efficient oral and written communication skills * Commitment to timely response in communications * Self-motivated and task oriented * Resourceful and Cooperative * Flexibility * Diplomatic and Discreet * Ability to work independently and also as part of a team * Ability to complete high volume of work within deadlines * Commitment to timely tracking and reporting status of tasks * Excellent organizational and time management skills * Ability to work with little supervision and the ability to take initiative *Major Tasks & Responsibilities:* * Manage and implement schedules with others for reporting on project tracking * Use Deltek software platform to manage reports and track financial data (Previous Deltek not required, but would be considered an asset) * Create and manage an effective electronic filing system * Assist in preparing quarterly documents for Owners and company Accountant * Assist in reconciling bank/credit card transactions * Bank Deposits * Filing forms and documents, and tracking status * Monitor and maintain spreadsheets for compliance requirements * Ensure office/general workplace is kept tidy & organized * Ordering and organizing office supplies and equipment * Ensure workplace maintenance contracts re fulfilled (cleaner, landscaping, snow removal, etc.) * Making adjustments to staff schedules and updating the master calendar * Coordinating staff meetings and/or Lunch & Learns * Running errands (as required) * Basic accounting and bookkeeping (as required) *Greeting visitors and answering phones* * Organize & Update "Library" and deliveries * Other clerical assistance responsibilities, as required *Summary* As an Administrative Assistant, you will be integral to the smooth operation of our office, providing essential support to the team. Reporting to the Office Administrator, your core responsibilities will include managing data entry, scanning, filing, supporting the studio team, updating and producing reports, along with other administrative tasks as listed above. You will be responsible for general office tidiness and supplies oversight and ordering. Your strong communication and time management skills will ensure efficient handling of administrative duties. You will contribute to a productive work environment and help maintain a high standard of service. Ability to communicate in French, and experience with Deltek Vision are considered assets. Job Type: Part-time Pay: From $27.00 per hour Expected hours: 8 ? 16 per week Schedule: * Monday to Friday Application question(s): * Do you have experience in Deltek Vision? * What other accounting programs do you have experience with? Education: * Secondary School (required) Experience: * Bookkeeping: 3 years (required) * Administrative experience: 3 years (required) Language: * French (preferred) Work Location: In person Application deadline: 2024-12-16 Expected start date: 2025-01-20