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Title posted on CivicJobs.ca - Council Secretary
Posted on December 05, 2024 by Employer details Okanagan Indian Band
Job details
Council SecretaryK?U K?LIW?T L? NQMAPLQS | WE LIVE AT HEAD OF THE LAKELocated within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan. Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. The OKIB offers a welcoming team environment and a rewarding job experience. You can expect a supportive work environment and a total compensation package which includes: Competitive Wages 3 Weeks? Vacation Pay Extended Health and Dental Benefits Employer Matched Pension Plan 15 Statutory Holidays Paid Winter Holiday Break Cultural Leave Retention Bonuses after years of service 15 Paid Sick Days Paid Personal Leave Employee Assistance Program Professional Development Opportunities Hours of work: 37.5 hours per weekJOB SUMMARYThe Council Secretary is responsible for providing full administrative services to the Chief and Council. The Council Secretary assists with scheduling and recording the minutes of the Chief and Council meetings, planning and preparation of meetings and conferences, creating agendas and kits, and distribution of meeting minutes for Council Meetings, General Band Meetings, Commission and Committee meetings, and other meetings as required. The Council Secretary ensures that Chief and Council is provided with all related documentation required in their meetings. This position will require a highly organized individual with the ability to manage many tasks and track multiple files. This position may require you to work outside of regular working hours to accommodate emergency Council meetings. REPORTING STRUCTUREReports to the Director of Administration JOB DUTIES AND RESPONSIBILITIES Provide office support services in order to ensure efficiency and effectiveness of Chief and Council Receive and direct telephone and fax messages Maintain general filing system including filing all correspondence Technical Administrator of board meeting software (iCompass) Assist in the planning, communication and preparation of meetings; including the meeting agendas and kits, facility rental bookings, and conference telephone calls Assists in taking minutes and recording of meetings; drafting and distribution of minutes Assist in the planning, communication and preparation of community meetings; inclusive of agendas and kits, facility rental bookings and meals, coordinating guest speakers Assists in preparing facilities for community meetings; coordinate assistance to set up tables and chairs Research relevant information for Briefing Notes to assist Chief and Council to make informed decisions Administrative support for Chief and Council objectives, as required Responding to public inquiries All persons employed by the Okanagan Indian Band may be required to assist the Band in providing emergency services. Duties assigned during an emergency may differ from regular duties Participates in community events as requested Liaise with Okanagan Indian Band Directors and Managers in preparation of Council meeting agenda ADMINISTRATIVE DUTIES Prioritizing and finalizing Chief and Council calendars (internal & external appointments/events/meetings) Ensure all relevant/supporting documentation is attached to briefing notes Provides information and communication for the OKIB website to the Communications and Grants Coordinator Attends staff meetings when required Performs all duties and responsibilities in accordance with the OKIB policies and procedures Perform other duties as requiredWHO ARE WE LOOKING FORYou have education, experience, or carry a willingness to learn. You are community-minded, detail-oriented, and an excellent communicator.Education Legal Secretary Certificate, Diploma in Business Administration, Communications or Business Administration preferred An equivalent combination of education and experience may be cons- LocationVernon, BC
- Workplace information On site
- Salary$35.00HOUR hourly
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #99981
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