Discover jobs
Job Search
accounting office manager
Title posted on ZipRecruiter - Office Manager Bookkeeper
Posted on December 08, 2024 by Employer details Swirltex
Job details
<h3>Job Description</h3><div>Job Description<div><p>Office Manager/BookKeeper</p><p>Calgary, Alberta</p><p><strong>Purpose of the Position</strong></p><p>At Swirltex we are always striving to do things differently! We are looking for an Office Manager/Bookkeeper who thinks outside of the box and who is looking to work with an exciting innovative wastewater treatment technology. As an energetic, highly motivated team player, the successful candidate will also be highly organized and have experience with QuickBooks.</p><p>At Swirltex, our team is the key to our success. We take pride in recruiting the best talent available for all areas of our business.</p><p> </p><p><strong> </strong></p><p><strong>Responsibilities and Accountabilities</strong></p><p>• Provide administrative support to the General Manager, corporate leadership team and office staff (including schedules, appointments, presentations, communications and legal interaction) - ensuring that administrative matters are organized and dealt with in a professional manner.</p><p>• Responding to first contact calls and emails, directing inquiries to the appropriate staff member.</p><p>• Responsible for internal and external correspondence, including printing, sorting, scanning, faxing and photocopying of business documents.</p><p>• Assist the purchasing and accounting departments with various data entry projects, including data entry for creation for new product bills of materials (BOM's).</p><p>• Establish and maintain files and records. Continue to improve upon the existing document and record control procedure.</p><p>• Prepare reports - corporate safety reports, attendance reports, vacation reports.</p><p>• Assist the business with arranging courier shipments and deliveries.</p><p>• Manage bookings and calendar for supplier/vendor visits, lunch and learns, etc.</p><p>• Assist with office organization (monitor supplies and equipment, and purchase supplies if/when necessary)</p><p>• Support all business areas of the company as needed.</p><p>• Assist the leadership team with new hire orientation and onboarding processes. </p><p>• Support the accounting department with biweekly payroll processing through Quickbooks.</p><p>• Keep track of employee vacation and time off</p><p>• General sales support creating and sending customer quotes with the assistance of sales staff.</p><p>• Data entry in Zoho sales CRM.</p><p>• Keeping track of outstanding quotes and coordinating timely follow ups with sales staff.</p><p>• Regularly post to LinkedIn and other social media to promote the company and advance marketing strategies.</p><p>• Accounts payable administration; cheque requisitions, purchase orders, complete payments and control expenses by receiving, processing, verifying, and reconciling invoices</p><p>• Work closely with the accounting department assisting with payables, receivables and journal entries. Using Quickbooks software.</p><p>• Manage monthly office expense tracking</p><p>• Assist purchasing department with new vendor setup as required.</p><p><strong>Qualifications</strong></p><p>• Post-secondary diploma preferably in business or equivalent experience</p><p>• Intermediate to advanced knowledge of <strong>Microsoft Office 365</strong> (Excel, Word, PowerPoint, Teams), <strong>Quickbooks</strong>, <strong>Adobe Pro</strong> and/or <strong>BlueBeam</strong></p><p>• Well organized, detail oriented, outcome driven personality</p><p>• Natural problem solver who enjoys a challenge</p><p> </p><p>• Education or experience in digital marketing is an asset</p><p>• Previous customer service experience is an asset</p><p>• P- LocationCalgary, AB
- Workplace information On site
- Salary$106,268.63YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ZipRecruiter #488c7f9e
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: