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office administrator

Posted on December 24, 2024 by Employer details Pro-Tech Mechanical Services Limited

Job details

*Job Summary* Are you organized, detail-oriented, and ready to grow with a dynamic team? We are a rapidly expanding HVAC company company seeking an an office administrator to join us ASAP. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, . This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. *Responsibilities* * Oversee daily office operations and ensure efficient workflow. * Handle customer inquiries and scheduling. * Support or team with various administrative tasks, ensuring smooth and efficient workflow. * Manage filing systems and maintain organized records for easy retrieval. * Assist in payroll processing and ensure accurate employee records. * Provide training development as needed. * Maintain and update contact lists, client databases and other records. * Manage email accounts. * Accounts payable and receivable. * Communicate effectively with team members and external stakeholders. * Support human resources functions including recruitment, onboarding, and employee relations. * Implement organizational strategies to improve office efficiency. * Prepare reports and presentations as required for management. *Qualifications* * Minimum 2 years of proven experience in an administrative role or similar position * Strong organizational skills with the ability to prioritize tasks effectively. * Excellent communication skills, both verbal and written. * Familiarity with payroll systems and human resources practices is an asset. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). * Experience with Quickbooks and Simpro an asset. * High School Diploma or equivalen, office administration Diploma an asset. * Ability to multitask in a fast-paced environment. * Detail-oriented with a commitment to maintaining accuracy in all tasks. We look forward to welcoming a proactive Office Administrator who is eager to contribute to our team's success! Job Types: Part-time, Permanent Pay: $20.00-$24.66 per hour Expected hours: 20 ? 30 per week Benefits: * Paid time off Flexible language requirement: * French not required Schedule: * 8 hour shift * Day shift * Monday to Friday Education: * Secondary School (preferred) Work Location: In person Expected start date: 2025-01-20