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executive assistant
Posted on November 21, 2024 by Employer details The Shokunin Collective
Job details
Hospitality professional and restaurant owner looking for a highly motivated, organized and outgoing executive personal assistant. Responsibilities: * Respond to and organize emails (both your own & employers) * Act as the person of contact between employees & employer * Curate daily and weekly schedules * Act as the point of contact between the executive and internal/external * Screen and direct phone calls and distribute correspondence * Strong judgement skills to handle a variety of requests and queries appropriately * Manage daily priority lists * Schedule meetings and appointments * Make travel arrangements * Take dictation and meeting minutes * Source office supplies * Produce reports, presentations and briefs * Maintain email filing system * Assist in daily errands/activities * Work closely with restaurant operations manager * Maintain budget reports * Communicate efficiently with various other members of team (ie. Contractors, Designers, Graphic Designers, Accountants, etc) * Conducting and reporting any research required * Ability to work in multiple different work environments * Travel between a number of different business locations throughout Calgary and Okotoks area Education: * High School degree * PA diploma or Post Secondary Degree (advantage) Skills * Proven work experience as a Personal or Executive Assistant * Knowledge of office management systems and procedures * MS Office and English proficiency * Outstanding organizational and time management skills * Familiar with scheduling meetings via Zoom and/or Teams * Ability to multitask and prioritize daily workload * Excellent verbal and written communications skills * Discretion and confidentiality * Japanese language (advantage) * Must work well both independently as a self starter along with a large & diverse team * Well developed time management skills * Must have a car and be able to use it for daily transportation Job Types: Full-time, Permanent Pay: $50,000.00-$55,000.00 per year Schedule: * 8 hour shift * Monday to Friday Work Location: In person- LocationCalgary, AB
- Workplace information On site
- Salary$50,000 to $55,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9535724186
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